Heriot Catering Co. Ltd. Booking Terms and Condiions FORMING PART OF ORDER FORM AND CONFIRMATION This agreement shall come into force upon the signing of the form that contains the Terms and Conditions as set out below. 1. All prices are subject to fiscal and other increases which are outside the control of Heriot Catering Co. 2. RECEPTION DRINKS If waitress/waiter service is required, prices are quoted on the assumption that Heriot Catering Co. will be supplying & serving your reception drinks, and drinks with the meal. If you do not require our drinks, or wish to purchase from another source, 15% will be added to our catering invoice total, as a proportion of the staff wages are taken from the wine sales. 3. KITCHEN FACILITIES The caterers do not supply ovens, if the ovens are not adequate, we can hire hot cupboards (currently £45.00 + delivery) to supplement the kitchen facility. We require sole use of the kitchen until approximately one & a half hours after the service of coffee to facilitate washing up and staff meals. 4. TABLES AND CHAIRS Tables & chairs must be erected & in position before the caterers arrive to coincide with your table plan. 5. OUT OF AREA FUNCTIONS Out of area staff travelling time to & from the function will be charged hourly at £10.00 per staff member during normal working hours. 6. TRANSPORTATION Journeys over 30 miles round trip will carry an additional charge of £1.00 per mile. 7. SUNDAYS & BANK HOLIDAYS Functions held on Sundays & Bank holidays will carry an additional charge of £10.00 per hour per waiter or waitress supplied. 8. FINAL NUMBERS Final numbers of guests are required 10 days prior to reception date, these are the numbers for which you will be charged, & cancellations or reductions are not accepted after this time. 9. CANCELLATIONS Cancellations must be made In Writing to Heriot Catering, and will not become valid until you receive confirmation of cancellation from our company. Cancellations made before the function are chargeable as a percentage of the total order value as follows: Up to 4 days beforehand:-100% 5-14 days:-50% 15-30 days: 25% Over 30 days = loss of deposit only. Heriot Catering may cancel the booking:- (i) If the client becomes insolvent, bankrupt, has a receiver appointed or enters into a liquidation, bankruptcy, administration or receivership or compounds with its creditors. (ii) If the client is in arrears of any payment due however arising to Heriot Catering, or has failed to pay a deposit within 7 days, of the date required to do so, or failed to make the final payment, under the terms of this agreement. (iii) On giving notice to the customer if it is prevented or hindered from carrying out its obligations herein, by circumstances beyond its own control including, without limitation, strikes, labour disputes, whether or not involving the employees of Heriot Catering, suspension of supplies, governmental or quasi-governmental intervention, accidents, acts of god or national or local disasters. 10. DURATION Late sit down, other than is stated on the booking form, will carry an additional charge of £10.00 per hour or parts thereof, for every catering staff member present. 11. BOOKING DEPOSIT Deposits are strictly non refundable, deemed to be taken against the main menu only, booked for the date on this form. It is not transferable and cannot be used as payment for any other goods or services supplied. 12. PAYMENT Balance is due before date of function, i.e.:- Bankers draft, Building Society Cheque, Debit Card or Cash... Credit Cards: - 2% Surcharge. BACS: - 4 Working days prior. Cheques accepted 14 Days prior only. 13. "NO SERVICE" FUNCTIONS "No service" means no service or coffee and collection from our preparation kitchen on disposable trays. China, cutlery, tablecloths & glasses can be hired at a nominal cost. Delivery charge: 5% (Minimum £50.00) Collection charge: 5% (Minimum £50.00) Washing up charge: 10%, 14. EQUIPMENT DEPOSIT A debit or credit card security deposit (minimum £100.00) is required against all hired or loaned items, which will be returned after the equipment has been checked through. Hired & loaned equipment must be returned in a clean, dry condition. Breakage & loss, chipping and damage caused to Heriot Catering Co equipment will be charged for, at replacement cost unless caused by the negligence of the company or its employees. If returned unwashed, a cleaning charge, equal to the hire cost will be incurred. Ensure that soiled tablecloths are not stored damp, or mildew will occur, resulting in a replacement charge. Items are hired/loaned for a maximum period of 48hrs. The full hire cost will be charged for each 48hrs that the equipment is not returned, on an accumulative basis. Items not returned within 7 days will be deemed lost, and full replacement cost will be debited from the credit/debit card number, held as security by Heriot Catering. 15. HEALTH & SAFETY Heriot Catering Co. have a statutory 'risk assessment' policy in force (H.A.C.C.P.) which sets out our food preparation, delivery and service procedures. This policy restricts the service of foodstuffs, to a maximum of four hours after being removed from refrigeration. (A copy of relevant information is available on request). Not withstanding this, it is our recommendation that all high risk food items (meat, egg, fish, dairy produce etc.) be consumed within 2 hours of service, especially during summertime or where there are warm ambient temperatures. 16. This agreement shall be governed by English law and subject to the sole jurisdiction of the English courts. 17. FACILITY FEE The client will indemnify Heriot Catering Co. against any facility fees and/or deposits levied by the chosen venue, and agree to pay to the venue any monies required by them. Heriot Catering 20-22 Headstone Drive, Harrow, Middlesex HA3 5QH Tel 020 8427 7373 Fax 020 8861 2828